If you receive support from the Creative Fuse North East project we are required to record and retain information as a result of our funders and our responsibilities to you as a beneficiary of the project.
The information will be used by Newcastle University, the Creative Fuse university partners and the Department for Levelling Up, Housing and Communities (DLUHC) (formerly the Ministry of Housing Communities and Local Government). As well as delivering and evaluating the project this information will be used to help monitor the progress of businesses in the region. The project may be audited by the organisations listed in the below Data Protection Statement. The university must therefore retain this information until at least 31 December 2033. Following the completion of Creative Fuse North East, you may be contacted to confirm your receipt of assistance and to provide evidence of the outcomes (e.g. number of jobs safeguarded / jobs created). Newcastle University, Creative Fuse university partners and DLUHC are subject to the provision of the Freedom of Information Act 2000 and any information that you provide may potentially be subject to a Freedom of Information request.
Data Protection Statement for SMEs / Beneficiaries of Creative Fuse North East
This project is part funded by the European Regional Development Fund (ERDF). The rules of this fund require applicants and partners to maintain records to support and evidence all project activity. The purpose of this statement is to ensure that all beneficiaries are aware of what data will be held for the purposes of ERDF funding, and to whom this information may be disclosed.
The Data Protection Act 2018 is designed to protect individuals from any disadvantage that might result from the processing of their personal details. The Data Protection Act 2018 requires the University to focus on the implementation of the Act for personal data processed by the University. It is therefore important that you are aware of the following information:
The data controller is Newcastle University. The contact details of the University’s Data Protection Officer and the relevant supervisory authority are available at: http://www.ncl.ac.uk/data.protection/PrivacyNotice.htm.
The Data Protection Act applies to all personal data on the following ERDF forms that are used as part of the delivery of the Creative Fuse North East project and which we require our project beneficiaries to complete:
- SME/Company Registration Form & Project Application
- SME Evaluation Form
- Any related documents that might be produced to record, monitor, deliver or plan the support provided to the SME/company (for example business advice or feedback, databases, support logs, and attendance registers that record data for DLUHC).
The purposes for which data are held are:
- As a requirement of ERDF regulations, without which the funding would not be provided;
- For project evaluation purposes and analytical research;
- For designing/delivering business support
- For use by the staff of Newcastle University and its partners to compile claims and reports relating to the project, and to manage ongoing relationships.
This information will be disclosed to the following if requested:
- Department for Levelling Up, Housing and Communities (DLUHC) or any organisation appointed on behalf of DLUHC to carry out analytical research.
- The Audit Authority, European Court of Auditors, DG Regio, and the National Audit Office. This list is not exhaustive.
- Internal / External Auditors of Newcastle University
Manual copies of the information you provide will be retained in a secure environment. If the data is held on computer, security measures will be taken to protect the computer files. The information that you provide will be retained for the length of time required for ERDF purposes. For the current 2014-2020 ERDF Programme records are to be retained until at least 31 December 2033.